Privacy Policy - Safety Signs UK Ltd

Privacy Policy

As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.


What information does the organisation collect?
The organisation collects a range of information about you. This may include

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements;
  • whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
  • information about your entitlement to work in the UK.

The organisation may collect this information in a variety of ways. For example, data might be contained in application forms, CVs, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

The organisation may also collect personal data about you from third parties, such as references supplied by former employers. The organisation will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).


Why does the organisation process personal data?

The organisation needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.

In some cases, the organisation needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant's eligibility to work in the UK before employment starts.

The organisation has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows the organisation to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. The organisation may also need to process data from job applicants to respond to and defend against legal claims.

The organisation may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. The organisation processes such information to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, the organisation may keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your
consent before it keeps your data for this purpose and you are free to withdraw your consent at any


Who has access to data?

Your information may be shared internally for the purposes of the recruitment exercise. This
includes interviewers involved in the recruitment process, Directors and managers in the business
area with a vacancy and IT / HR staff if access to the data is necessary for the performance of their
roles. The organisation will not share your data with third parties, unless your application for
employment is successful and it makes you an offer of employment.

The organisation will not transfer your data outside the European Economic Area.


How does the organisation protect data?

The organisation takes the security of your data seriously. It has internal policies and controls in
place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not
accessed except by our employees in the proper performance of their duties.


For how long does the organisation keep data?

If your application for employment is unsuccessful, the organisation will hold your data on file for 6
months after the end of the relevant recruitment process. If you agree to allow the organisation to
keep your personal data on file, the organisations will hold your data on file for a further 12 months
for consideration for future employment opportunities]. At the end of that period [or once you
withdraw your consent], your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment
process will be transferred to your personnel file [and retained during your employment]. The
periods for which your data will be held will be provided to you in a new privacy notice.


Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the organisation to change incorrect or incomplete data;
  • require the organisation to delete or stop processing your data, for example where the data
    is no longer necessary for the purposes of processing; and
  • object to the processing of your data where the organisation is relying on its legitimate
    interests as the legal ground for processing.

If you would like to exercise any of these rights, please contact Stuart Freshwater, Operations

If you believe that the organisation has not complied with your data protection rights, you can
complain to the Information Commissioner.


What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to the organisation during the
recruitment process. However, if you do not provide the information, the organisation may not be
able to process your application properly or at all.


Automated decision-making

Recruitment processes are not based solely on automated decision-making.

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